Occupy Medical Board Meeting
Lane County Medical Society
990 W. 7th Ave. Eugene, Oregon
President/Vice President – Donna Grant
Secretary – Debra Harrow (attended via Skype)
Treasurer – David Williams
At Large – Terra Williams, Sue Sierralupe, Donna Riddle, Jen McCall, David Knowlton (not in attendance)
Also in attendance: David Erickson, Dr. Willy Foster, Pam Garrison, Connor Salisbury, Jesse Etter, Brian Chastain
Dr. Willy Foster – facilitator
Sue Sierralupe – note taker
Topics for the Board:
Board Meeting notes – Sue moved that we approve last board meeting minutes. Donna seconded. All approved. No objections.
David Knowlton’s resignation – Donna G. moved to approve David Knowlton’s resignation from the board. Donna R. seconded. All approved. No objections.
Elections – Connor Salisbury, Pam Garrison, Dr. Willy Foster submitted interest as board membership as at-large board members.
Donna G. moved to approve Connor Salisbury’s election to the board as an at-large board member. Donna R. seconded. All approved. No objections.
Donna G. moved to approve Pam Garrison’s election to the board as an at-large board member. Donna R. seconded. All approved. No objections.
Donna G. moved to approve Dr. Willy Foster’s election to the board as an at-large board member. Donna R. seconded. All approved. No objections.
Advisory Council – Sue suggested that we have an advisory board as a board of reference. She would like to see a lawyer, a medical expert and an accountant on this board. David Erikson is interested in serving on this council. The council should be member approved. Dr. Willy moved that we start an advisory council. Terra seconded. All approved. No objections.
Student board reps – The idea of the student board representatives was the fact that we have so many student volunteers, we need them to be represented. Dr. Willy moved that we open the board to a minimum of 2 student representatives to serve a minimum of 1 year and that these positions will include broad spectrum Occupy Medical organizational training among others. The student representatives primary responsibility on the board is learning the rules of board membership and the broad spectrum management of Occupy Medical. Donna G seconded. All approved. No objections.
Student board representative candidates – Jesse Etter and Brian Chastain submitted interest as student representative to the board.
Donna R. moved to approve Jesse Etter’s election to the board as a student board member. Terra seconded. All approved. No objections.Terra seconded.
Donna R. moved to approve Brian Chastain’s election to the board as a student board member. Terra seconded. All approved. No objections.
Location options – Sue is in dialogue with Kris McCalister of Compassion Center to use the back of his clinic in Springfield that he is buying. Donna suggests both the county owned Butterfly lot and parking lot of the old EWEB building as options. All agree that the dirt, lack of water and lack of electricity at Washington Jefferson Park is an issue that is difficult to overcome for our placement. Sue has also spoken with Roxann at St. Vincent de Paul Lindholm Station about sharing space there. We need to wait until the parking lot is finished. Jen saw the SVDP space as an asset as we have so many visitors that are from that area. Bus access is good at all areas. Any transition will need a 1 month grace period to inform the public and our permit and bathroom rental supervisors.
Financials – Our Treasurer, David Williams, reported that we were doing much better this year than last year. Food for Lane County donations have reduced our spending considerably and financial donations have increased. Our 990 is finished after a short delay. David would like to attend trainings on how to be a more effective treasurer. Donna G had copies of our bank account transactions for 2017. She had reviewed separately from David W and found no irreularities. She confirmed David W’s report. Other board members looked through the bank statements for confirmation. An Advisory Council meeting with an accountant would be a boon to us all. Both Sue and Dr. Willy know retired accountants that may be interested in assisting as Advisory Board applicants.
2017 review – Sue passed out her 2017 Year in Review Report. See attachment. Printed copies are available for perusa. Sue will put an electronic version on the website.
Future plans – Debra proposed that we use our upcoming retreat to brain storm on future plans. We have had great success in past retreats at future plan making as we had much more time for brain storming and discussing. See discussion below for information on the retreat below.
Narcan – Pam pointed out that Elliott Gray, who taught the last Triage training in April 2018, included Nracan training. Pam would like to get Narcan donated and as many staff trained in its use as possible. It can be stored on the bus in the prescriber area. Pam moved that we obtain a donation of Narcan and offer training for staff to use it. Donna R seconded. All approved. No objections.
Retreat – We missed our retreat last year due to the move from 509. We need to begin scouting locations for a retreat this year. More HIPAA training can be covered there.
Descalation training – Connor noted that we need more peacekeepers and thus more de escalation training. All volunteers needs deescalation training. One could argue that all citizens need deescaltion training.
Trello – Connor has set up project management program which serves a a virtual cork board for volunteers to post and view projects that OM should or could attend to. This will serve to encourage more involvement from the rest of the volunteers and take pressure off those that tend to put in the lion’s share of hours. Slack is an instant message system that can be installed on phones making it easier to communicate to all volunteers at clinic rather than messaging individually or physically finding them for in-clinic messages. Connor moved that we adopt the Trello and Slack communication systems at Occupy Medical. Terra seconded. All approved. No objections.
Quarterly Board Meeting dates – David W suggested that our winter quarterly board meeting be in February before taxes are due. Donna G moved to end the board meeting and reconvene for our next quarterly board meeting in July after the Country Fair. Sue seconded. All approved. No objections.